If you need to use documents abroad or in Greece, you’ve probably heard of the Hague Apostille. But what is it, and when do you need one?
What is a Hague Apostille?
An Apostille is a special certificate attached to public or private documents by the issuing authority under the Hague Convention of October 5, 1961. Its purpose is simple: to simplify the process of using documents internationally, avoiding lengthy and complex certifications.
What does it certify?
The Apostille does not verify the content of your document. Instead, it confirms:
- The authenticity of the signature
- The capacity in which the person signing has acted
- The authenticity of any official seal or stamp on the document
Why is it needed?
For countries that are members of the Hague Convention, an Apostille removes the need for consular legalization. It is valid indefinitely, as long as the document remains intact and legally acceptable.
Which documents can be apostilled?
Public Documents:
- Birth, death, and marriage certificates
- Certificates of no impediment
- Educational diplomas and transcripts
- Criminal records
- Notarial acts
- Medical and health certificates
- Official registry extracts
Private Documents:
Private documents can only be apostilled if the signature has been authenticated by a public authority, such as a KEP (Citizen Service Center). These include:
- Private contracts and agreements
- Documents from private schools or clinics
- Company documents
How to get an Apostille
Electronic Apostille (e-Apostille)
You can issue an e-Apostille for documents that you have self-issued from gov.gr or that have been issued by a Citizen Service Centre (KEP), Municipality, or Consulate upon your in-person application. If your TIN has been registered, you may obtain an electronic Apostille at: https://www.gov.gr/en/ipiresies/polites-kai-kathemerinoteta/psephiaka-eggrapha-gov-gr/demiourgia-e-apostille
Note: Gov.gr documents issued following an electronic gov.gr application to a KEP are not eligible for e-Apostille.
Eligible documents include:
- Certificates (Family Status, Birth, Nationality, Guarantor Relatives)
- Registry Records (Birth, Marriage, Civil Partnership, Death)
- Higher Education Diplomas and digital High School/Vocational Lyceum certificates
Physical Apostille
For documents with handwritten signatures not issued through Gov.gr, contact the relevant authority:
- Decentralized Administrations
- Regional offices (for documents issued locally)
- Courts of First Instance (for court documents)
Important: The document must be original or a certified copy from the issuing authority, with an original signature (not just a stamp).
Foreign documents for use in Greece
These must be apostilled by the competent authorities in the country of issue. Each Hague Convention member designates its own authorities—usually ministries, courts, or government agencies. See: Hague Apostille Authorities
Sequence of steps
Always obtain the Apostille before translating your document.
Final tips
Check if the destination country is a member of the Hague Convention, and choose the right certification method for your document type. For official translations of documents bearing a Hague Apostille, I provide professional, reliable service as a certified translator and Ionian University graduate.
If you need any help, contact me!
